{"id":5747,"date":"2021-12-06T12:58:17","date_gmt":"2021-12-06T12:58:17","guid":{"rendered":"https:\/\/www.acefone.com\/blog\/?p=5747"},"modified":"2025-02-14T07:26:46","modified_gmt":"2025-02-14T07:26:46","slug":"boost-productivity-hybrid-work-environment","status":"publish","type":"post","link":"https:\/\/www.acefone.com\/blog\/boost-productivity-hybrid-work-environment\/","title":{"rendered":"7 Steps to Boost Productivity in Hybrid Work Environment"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">The CoVID-19 pandemic has impacted almost every human on our planet in some form or the other.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With lockdowns imposed all around the globe and social distancing norms in place, people began working from home and remote work became the norm.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Now, with the influx of vaccines, some employees have started returning to offices while some continue to work from home.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, work environments have seemingly become more complex, where engagements are a mix of face to face and remote.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this article, we will explore this topic further and piece together some tips for businesses and employees to adapt to the hybrid culture without hampering their productivity.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But first, let us define a hybrid work environment.<\/span><\/p>\n<h2>What is a hybrid work environment?<\/h2>\n<p><span style=\"font-weight: 400;\">Basically, a work environment that harnesses the best of employee productivity levels by allowing them to work between remote and physical office spaces is referred to as a hybrid work model.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The good news? It offers endless benefits.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">From the well being of your employees to better work-life balance and inclusiveness, a <a class=\"acefone_web_click\" href=\"https:\/\/www.acefone.com\/blog\/hybrid-remote-working-the-future\/\" target=\"_blank\" rel=\"noopener noreferrer\">hybrid work<\/a> environment is a perfect solution.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, you need appropriate technology updates and <a class=\"acefone_web_click\" href=\"https:\/\/www.acefone.com\/blog\/futureproof-business-with-cloud-communication\/\" target=\"_blank\" rel=\"noopener noreferrer\">cloud solutions<\/a> to implement a successful hybrid model.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So, before we delve deeper, here are the top four hybrid models you need to be aware of:<\/span><\/p>\n<h2>Types of hybrid work models<\/h2>\n<p><span style=\"font-weight: 400;\">You can implement any of the following models based on requirements such as the number of employees, size of the organisation and domain of your business.\u00a0<\/span><\/p>\n<ul>\n<li aria-level=\"1\">\n<h3>Weekly model<\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">As the name suggests, employees switch between the physical office and <a class=\"acefone_web_click\" href=\"https:\/\/www.acefone.com\/blog\/why-remote-working-here-to-stay\/\" target=\"_blank\" rel=\"noopener noreferrer\">work from home<\/a> every week.\u00a0<\/span><\/p>\n<ul>\n<li aria-level=\"1\">\n<h3>Shift model<\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Here, employees alternate between remote and on-site shifts. Say, one half of the day in the office and the other at home. It is a complex model to implement but works for some industries.<\/span><\/p>\n<ul>\n<li aria-level=\"1\">\n<h3>Split week model<\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Employees work in a physical office for a few days and work remotely for the rest of the days. This can be implemented at an individual level as well as department wise.\u00a0<\/span><\/p>\n<ul>\n<li aria-level=\"1\">\n<h3>Full flexibility model<\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">In this model, each employee chooses between the two options for each day of the week. For a face to face meeting, the employee operates from the office and works remotely for everything else. <\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">With an approval mechanism in place, the choice rests with an employee or a department.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Each of the models listed above has its advantages. Some of them include:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Higher productivity levels from existing employees and better collaboration opportunities<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Broader opportunities for learning\u00a0 and attracting talent\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lower costs of operation through efficient use of workspaces\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Higher <a class=\"acefone_web_click\" href=\"https:\/\/www.acefone.com\/blog\/ensure-work-life-balance-employees\/\" target=\"_blank\" rel=\"noopener noreferrer\">employee satisfaction<\/a> and mental health with best of facilities at home and office<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Better organisation culture<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">However, to derive the benefits mentioned above, you must work upon the following areas while defining a hybrid work culture for your company.<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Training to ensure effectiveness and productivity<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Equipment for efficient working<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Collaboration when remote working<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Access to resources when working from home<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Opportunities for growth and access to mentorship<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Having understood the key benefits and the changes you must opt for, here are some tips to boost productivity in a hybrid work environment.<\/span><\/p>\n<h2>Steps to boost productivity<\/h2>\n<ul>\n<li aria-level=\"1\">\n<h3>Keep the guiding lights of values and culture on<\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">An organisation\u2019s culture is built on its core values and is often unique. Therefore, keeping these values in view is crucial while rolling out the hybrid work culture.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The culture glues an organisation together through the transition. An organisation that places adequate emphasis on both encourages optimal performance and promotes optimism within employees.<\/span><\/p>\n<ul>\n<li aria-level=\"1\">\n<h3>Refine leadership<\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The transition to a hybrid will be led by the top leaders who will articulate the direction and will approve the framework. However, it is the mid-level managers who will drive the transition through engagements with the employees.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Therefore, it becomes crucial to support them through relevant training sessions. After all, managers are expected to not only keep the employees engaged but also guide them through the process implementation of the hybrid model.<\/span><\/p>\n<ul>\n<li aria-level=\"1\">\n<h3>Keep sustained communication<\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Communication, even over communication, is crucial in any transition. Employees must be clear on the new regime\u2019s objectives, directions, priorities, roles, and deliverables.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Communication can help you gain alignment, address questions and concerns, and highlight achievements along the way.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Any inadequacy in crisp communication is a trap. And many companies tend to walk into one, thereby leaving employees and other stakeholders like customers and partners confused.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Another potential trap is perceived exclusion by the <a class=\"acefone_web_click\" href=\"https:\/\/www.acefone.com\/blog\/manage-new-remote-workforce-using-cloud\/\" target=\"_blank\" rel=\"noopener noreferrer\">remote workforce<\/a>. It is important to maintain a line of sight and visibility during the normal course of working.<\/span><\/p>\n<ul>\n<li aria-level=\"1\">\n<h3>Build on trust<\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">It is easier to foster trust when everyone\u2019s working in close proximity. The equation can change when remote working comes into play. And this can spell doom.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Hence, it is essential to redefine the definition of trust for the hybrid work environment. While the key elements of trust can vary depending upon the industry, ways to retain and build upon trust levels need to be articulated well.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Setting clear expectations, having processes around keeping everyone informed transparently, and clear accountabilities are good elements to build upon.<\/span><\/p>\n<ul>\n<li aria-level=\"1\">\n<h3>Focus on mental health<\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">All transitions entail an impact on mental health, whether positive or negative. And most employees have seen one in the recent past<\/span><span style=\"font-weight: 400;\">\u2014<\/span><span style=\"font-weight: 400;\">from working full time in offices to working full time remotely.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Now we are talking about rolling out another one<\/span><span style=\"font-weight: 400;\">\u2014<\/span><span style=\"font-weight: 400;\">the hybrid.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The majority of employees are looking forward to returning to the office for social reasons as well.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Herein lies the crucial element<\/span><span style=\"font-weight: 400;\">\u2014<\/span><span style=\"font-weight: 400;\">learn what employees feel and incorporate the findings into the plans for a hybrid. Restructuring current ways of engagement while keeping mental health in focus inculcates a sense of belonging in the hybrid work environment. Additionally, encouraging practices such as <a href=\"https:\/\/westretch.ca\/blog\/simple-full-body-stretching-routines-for-every-fitness-level\/\" target=\"_blank\"  rel=\"noopener noreferrer\".>full-body stretching<\/a> can help alleviate the physical strain of alternating between workspaces, improving both mental and physical well-being in the long run.<\/span><\/p>\n<ul>\n<li aria-level=\"1\">\n<h3>Increase focus on feedback<\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">There is a lot you can learn from remote working models of different companies. Employees have learnt to adapt and know which tools and resources work best for them. This treasure of knowledge should be leaned upon while building the hybrid model that works for you.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">At the same time, <a class=\"acefone_web_click\" href=\"https:\/\/www.acefone.com\/blog\/real-time-feedback-with-cloud-centre-solutions\/\" target=\"_blank\" rel=\"noopener noreferrer\">regular feedback to employees<\/a> on their contribution needs to remain in focus. A two-way feedback mechanism will drive superior engagement and will indeed work wonders during and beyond the transition.<\/span><\/p>\n<ul>\n<li aria-level=\"1\">\n<h3>Upgrade technology<\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Organisations have already invested in technology to support full remote working. However, that investment is unlikely to be sufficient in the hybrid model. IT will remain the backbone, and it is crucial to make the requisite upgrades.\u00a0<\/span><\/p>\n<h4>Final words<\/h4>\n<p><span style=\"font-weight: 400;\">Here\u2019s an old saying<\/span><span style=\"font-weight: 400;\">\u2014<\/span><span style=\"font-weight: 400;\">there\u2019s always a brighter side to everything.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While the recent pandemic has affected almost everything around us, we have also learnt that there is a better way to work. A hybrid work environment is undoubtedly the way forward.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It will require a transition, judicious planning, and focused implementation. Early adopters have moved forward, and templates including key steps are available. Go for it and drive the change.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The CoVID-19 pandemic has impacted almost every human on our planet in some form or the other.\u00a0 With lockdowns imposed all around the globe and social distancing norms in place, people began working from home and remote work became the norm. Now, with the influx of vaccines, some employees have started returning to offices while [&hellip;]<\/p>\n","protected":false},"author":37,"featured_media":20000,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[186,133],"tags":[],"class_list":{"0":"post-5747","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-operations","8":"category-remote-working"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.4 (Yoast SEO v26.4) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Steps to Boost Productivity in Hybrid Work Environments<\/title>\n<meta name=\"description\" content=\"In this article, we&#039;ll discuss different types of work models and some practical tips to raise your productivity in the era of a hybrid work environment.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, 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